2012-04-26-PBC-min - Laserfiche WebLink

Browse Search

Lexington Permanent Building Committee 26 April 2012 12/8/11 This issue was again discussed and the PBC elected to request a unit price be added to the bid submission for adding the steel support to other RTU locations if the town elected to do so during construction. 1/19/12 Initial feedback from architect was that they did not want to include a unit price for additional RTU locations, but they later agreed to do so. 4.27 Change Orders 4/26/12 Motion to approve Change Order No. 1 for the Bridge Bowman Renovation project in the amount of a $229,770.00 credit to the project for a change in roofing materials. Motion: Eric Brown 2 Carl Oldenburg Vote: Unanimous 4.28 DPC update for 4/26/12 4/26/12 Design Partnership provided update on status of project. Update on Bridge Bowman work. Asbestos abatement is completed in the tunnels. Excavation for boiler room to start soon. School staff meeting this week went well Principals were happy. PCO will be submitted for additional elbows in abatement work and for making safe existing items above the ceilings that were removed. DPF will forward a copy of the TILT schedule when available. 7.0 Estabrook Elementary 7.11 CM at Risk Selection 1/5/12 Need Sub - Committee for CM @Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. 1/19/12 Two or three meetings required along with submittal review. PBC discussed that Phil and Peter might be best candidates however each needs to confirm if they could be considered eligible to serve in this capacity. 1/26/12 Peter can not participate on Sub Committee, Phil will know next week. Chuck Favazzo and Joe McWeeney are able to participate. 3/22/12 Joe Riley outlined results of CM @Risk interviews. Three firms prequalified and 1 later withdrew due to scheduling and commitment charges. Rationale was discussed for CM at Risk Subcommittee recommendation for Shawmut over CTA. Motion to accept the recommendation of the CM @Risk subcommittee to rank the CM @Risk firms; Shawmut 1 and CTA 2 and enter into negotiations with Shawmut. Motion: Phil Coleman 2 Chuck Favazzo Vote: 5 -0 Unanimous PBC agreed that Joe Reilly of Walsh and Pat Goddard would initiate discussions with Shawmut and report back at next PBC meeting. 3/29/12 Collaborative Partners (CP) reported back on fee negotiations with Shawmut and reviewed same with PBC. Included in conversation is level of staffing of Shawmut with personnel on site and management of the project. Proposal from Shawmut is currently proposed in excess of budgeted amount on MSBA 3011 form. Much discussion on cost for CM at Risk services and pro's and cons of Shawmut approach and staffing plan. Motion: Motion to negotiate Shawmut proposal down $200,000 further than current proposal without removing additional key staff, to support award of contract to Shawmut. Motion: Eric Second: Dick Vote: 7 -0 4/12/12 CP reported that continued negotiations took place and Shawmut had agreed to the further fee reductions and that contract language of a few items was being reviewed and would be made available for PBC consideration and award. Page 3 of 6