2012-06-26-AC-min - Laserfiche WebLink

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Tune 26, 2012 The Town of Belmont has written a demand letter to Minuteman administrators to delay pursuit of the expansion; Belmont believes it is necessary to complete two studies, an enrollment study and a study of alternative methods for covering capital expenses, before the project can move forward. ACTION ITEM: Eric Michelson will consult with Carl Valente and Dave Horton to get an update on this issue. TMMA Record Voting Committee: Joe Pato and Andy Friedlich discussed plans for a by -law amendment proposal that would allow electronic voting during Town Meeting. It is anticipated that the amendment will be proposed at a 2012 fall special town meeting and, if it is approved, that a request for funding will go to the 2013 spring town meeting. The committee will work with the Moderator and Town Clerk to draft a by -law. Eight towns in Massachusetts, some with representative and some with open town meeting formats, have made substantive progress toward the change to electronic voting of which three have implemented a system. Typically, town meeting members receive a hand held device. Lexington will need to decide whether to purchase or lease devices. The cost for devices is anticipated to be less than $25,000. ACTION ITEM: If the total exceeds $25,000 the project needs to go to the Capital Expenditures Committee (CEC) no later than October. This should be discussed with the CEC sooner rather than later if there is any question about the cost exceeding $25,000. Additionally, associated maintenance costs should be budgeted. The next TMMA Recorded Voting Committee meeting will be held on July 9. Facilities Committee: According to an email from Mollie Garberg, private funding has been solicited over the past ten years for a project to replace porta- potties at Lincoln Field with permanent facilities. It isn't possible to mix private and public funding to support the capital project, but it is anticipated that the town will assume maintenance responsibilities. ACTION ITEM(S): This project needs to be reflected in the Facilities operating budget. It was noted that if the project affects the landfill cap it may be necessary for it to be taken to the Conservation Commission. School Committee: The School Committee increased student parking fees to $150. It was noted that signboards indicate the signup for bus passes is currently at about 35 %. The deadline for being ensured a seat on the bus was June 15, but later signups will be permitted until the commencement of the new school year so the current numbers are not final. 2